Quartzy is an approved vendor and has a PunchOut integration at Tufts University! 

Read below for step-by-step instructions on how to purchase from Quartzy using PunchOut.   

Table of Contents

• New users: Accessing Quartzy for the first time via the Tufts Marketplace 
• How to purchase from Quartzy using PunchOut
• Purchase Orders
• Invoices
• Additional Resources

New users: Accessing Quartzy for the first time via the Tufts Marketplace 

If you're brand new to Quartzy, and you access Quartzy for the first time via the Tufts Marketplace, a Guest account will be created for you automatically; you will also have the option of becoming a Licensed User. Here's how to access and join Quartzy via the Marketplace: 

• Log into the Tufts Marketplace, and navigate to the Suppliers section. Click on the Quartzy tile. 
  • Tip: you may need to allow pop-ups  in order for the Quartzy PunchOut to open.  

You will land in the Quartzy Shop with a pop-up in the upper right corner.

From here, you can choose to either remain a Guest User, or become a Licensed User (both account types are no-cost to users at Tufts University). You can find the differences of a Guest vs Licensed user below: 

Licensed User: Has full access to the whole Quartzy platform, including Requests, Shop/PunchOut, and Inventory, within shared spaces called Labs. Only Licensed Users can join Labs, where they can view each other’s data. Licensed Users may be Admins (who place orders) or Members (who submit requests). Learn more about Admin vs. Member roles

Guest User: Can only access the Quartzy Shop via PunchOut from the Tufts Marketplace. They operate in a private environment with no access to Lab data or other users’ orders. Guests cannot order for others or use non-PunchOut checkout methods. 

To remain a Guest user, simply click the X in the You're not signed in to Quartzy window to close it, and continue to shop and place your order(s) (see the How to purchase from Quartzy using PunchOut section below for instructions). 

To become a Licensed user, click the Sign up and Register button.

 

You'll be directed to the Tufts authentication system; log in with your Tufts credentials here (if you're not already logged in), and you'll then be automatically redirected back to Quartzy as a Licensed User! 

As a Licensed User, you can either continue to use your own Quartzy Lab (see the How to purchase from Quartzy using PunchOut section below; you will need to initiate a new punchout session to place an order), or join your teammates in an existing Quartzy Lab. 

To join an existing Quartzy Lab  

After you have gone through the process above to register your Licensed User account, contact your Lab Manager/Admin and ask them to add you to their Quartzy Lab. Here's how they can do so: Add members to a Quartzy Lab

No further action is needed to join the Lab; you will be added automatically.  

 

How to purchase from Quartzy using PunchOut

1. Initiate a Quartzy PunchOut session.

• Log into the Tufts Marketplace, and navigate to the Suppliers section. Click on the Quartzy tile. 
  • Tip: you may need to allow pop-ups  in order for the Quartzy PunchOut to open. 

• You'll be taken to the Quartzy Shop 

2. Build your Quartzy cart.

• To shop and add items to your Lab's cart, check out the following guide: How to add items to your cart from the Quartzy Shop
• Once the items you’d like to order are in your lab’s cart, select the shopping cart icon, and review the item and order details in the cart.

3. Send your cart to the Tufts Marketplace.

• Review the items and order summary in your lab's shopping cart, and click the Submit Purchase Request button to sync your Quartzy cart to the Marketplace. 

4. Complete your purchase in Tufts Marketplace.

• You can now complete the remaining required steps in the Marketplace, and submit your Quartzy requisition for approval. 

• Once your requisition is approved, a Purchase Order will be sent to Quartzy electronically.  

Purchase Orders

Tufts Marketplace will automatically generate a Purchase Order and sync it to Quartzy for fulfillment. The associated request(s) in Quartzy will be populated with your Purchase Order number as well as Quartzy's confirmation number. 

Order Status:

Questions about the status of your order? The following guide details where to see the current status, estimated ship dates, tracking info, etc: How to check the status of your Quartzy order

Still have questions or need assistance? Reach out to orders@quartzy.com with your PO number and our Order Support Team will assist promptly!  

Troubleshooting:

If you see a Quartzy awaiting PO message on your request(s) one business day or more from the day you submit your requisition, take the following step: 

• If your requisition requires approval before a PO is sent to the supplier, please contact the designated approver to check on the status 
• If there are no required approvals for your requisition, or the approver confirms the PO has been submitted to Quartzy, please contact Quartzy (orders@quartzy.com) with the PO number for your order 

Invoices

Invoices will be delivered electronically to Tufts via the Marketplace once available. The invoice number will auto-populate on the associated request(s) as well. 

Additional Resources

• PunchOut: 
  • PunchOut FAQs

• Quartzy Orders: 
  • How to check the status of your Quartzy order
  • How to request to cancel your Quartzy order
  • Quartzy invoices FAQs

• All other guides, training, and education: 
  • Quartzy Help Center: all videos, user-guides, recorded webinars, etc
  • Quartzy University: live webinars, training events, etc

• Quartzy Support: 
  • Email: orders@quartzy.com  
  • Phone: 855-QUARTZY (855-782-7899)