How to purchase via Quartzy PunchOut at University of Virginia (UVA)

Quartzy is an approved vendor and has a PunchOut integration with UVA! Read below for step-by-step instructions on how to purchase from Quartzy via PunchOut. 

There are two sections below: one set of instructions for how to add order requests, and another for Lab Admins on how to place orders

Scroll down to the bottom of the page to find additional resources on how to join and utilize Quartzy in your lab! 


How to add Requests 

  • Lab Members: Start from Quartzy
  • Lab Admins (Purchasers): Start from UVA Marketplace   
    • Log in to the UVA Marketplace, and navigate to the section for Lab Supplies. Click on the Quartzy tile
      • Once in Quartzy, follow the "Starting from Quartzy" instructions from above. 


Lab Admins - How to place a Quartzy order at UVA

1. Login to the UVA Marketplace, and navigate to the section for Strategic Suppliers or Lab Suppliers. Click on the Quartzy tile.


2. You'll be redirected to your Quartzy account if you're logged in, or to the Quartzy login page if you're not currently logged in. Once logged into Quartzy, you'll see a PunchOut Session banner at the top of your page.

Navigate to your lab's shopping cart. 

punchout cart.png


3. Click the Submit Purchase Request button to send your shopping cart to UVA Marketplace. 

Note: if you see a Mark Ordered button in your lab's shopping cart instead of Submit Purchase Request, double check that you began your PunchOut session from the UVA Marketplace instead of from Quartzy directly. The PunchOut session is not active unless you see the banner at the top of the page, and a Submit Purchase Request button in the shopping cart. 



4. You can now click the Place Order button to navigate to Workday.    Screenshot_2023-05-25_at_2.29.32_PM.png


5. Lastly, click on the Checkout button on the bottom left in Workday to continue the Workday order process. That’s it! 

Your Purchase Order will automatically be synced to Quartzy for fulfillment.


Purchase Orders

All order information, such as the PO number and Quartzy confirmation number (starts with QY), is automatically updated on the associated requests in your Quartzy lab.




Items are invoiced once they ship, on a line-by-line basis. The final invoice for an order will contain the shipping and handling fees for ALL line items on the order. Invoices are synced automatically to Workday via cXML! 

The invoice number will auto-populate on the associated requests as well (clicking the link will download the invoice pdf). Invoices can also be downloaded from your lab’s Purchase History section. 



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