Quartzy Concierge - Overview

Note: Quartzy Concierge is currently only available, as an add-on, to organizations with a Standard or Enterprise Plan. If your organization is currently on the Free plan and are interested in this program, let us know at support@quartzy.com.

 

Dealing with so many vendors can be frustrating. Between the price comparisons, the vendor websites, and keeping track of your orders — you're losing hours every day!

That’s why we created Quartzy Concierge, our new e-procurement product that helps lab managers find the best price for every item, automates checkout flows, and tracks every order and shipment through to successful delivery to your lab. 

To enroll in Quartzy Concierge, enter your email address on our brochure and a member of our team will reach out.

If you need help with the onboarding process, check out our Onboarding guide.

For all other topics, continue reading our FAQs below.

 

What vendors are supported by Concierge?
  • Vendor Comparison: We currently support Fisher Scientific and VWR, and we plan to add more soon.
  • Order Placement: We support all vendors where you have an account and established credit terms. 
  • Order & Shipment Tracking: We support all vendors that send notification emails for orders, backorders, and/or shipments.
Is Concierge included with my Quartzy subscription?
  • No, Quartzy Concierge is an add-on to your Quartzy subscription.
  • The cost of Concierge is based on how many seats you have and how many requests you order from outside vendors.

What is Qbot?

  • Qbot is Quartzy's friendly bot that helps you operate your lab.
  • In Quartzy Concierge, Qbot collects and displays prices from other vendors, places your orders, and updates your requests any time an order or shipment status changes.
  • You might see Qbot leave comments on requests in your lab!
How do I pay for my orders?
  • You'll need to have credit terms with any vendor where you want orders placed.
  • Qbot will place all of your orders via PO.
  • Vendors will still send invoices directly to you for payment.
When will my orders be placed?
  • Qbot will place your orders once daily, Monday through Friday, at a specified hour of your choosing.
Can I cancel an order that’s been placed via Concierge?
  • As long as the request is still in the New or Approved tab of the Requests module in Quartzy, you can just cancel the request - the item will not be ordered. 
  • If the request is in the Ordered tab, your item has already been purchased - your lab Admin will need to contact the vendor to cancel the order. 
What if I change my password on a vendor site?
  • A password change will prevent Qbot from checking prices or placing orders, but not to worry - just send us the updated password, and we’ll update it in our system! 
  • In the future, the Quartzy web app will include a section where your lab can manage login information for vendor accounts. 
Can I run a price check on any order request?
  • When you first join Concierge, your existing order requests won’t have any prices to compare. However, as soon as you start adding new requests, Qbot will grab the prices and you’ll be able to compare those items! 
Can anyone in my lab use Concierge?
  • Vendor Comparison: any user can run a price check, but only a Lab Admin and the Requester (the user that submitted the request) can change the vendor. 
  • Order Placement: only Lab Admins can decide which requests should be ordered with Qbot.
  • Order & Shipment Tracking: any user can check the order & shipment status of a request that's been updated by Qbot. 
How fresh is the data in vendor comparison?
  • The data for a given product is updated any time a request for that product is submitted. 
How do I get help or send feedback?
  • If you have a question or issue with an order placed by Qbot (ie, status request, cancel, return, wrong item, etc), you should contact the vendor directly. 
  • If you have feedback about the program, feel free to email your Quartzy Concierge contact directly.

 

Next Up: Learn how to add a request

 

More questions? Contact us

Have more questions? Submit a request

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