User Tip: Using Quartzy in your entire Department/Institution

Are you using Quartzy to manage your lab's inventory and your whole department wants to get on board? That's awesome! Check out the instructions below that show how you can set this up.

1. Quartzy starts with individual lab groups so create a group for each separate lab if they haven't already been created.

Tip: You can create and join as many groups as you like and there is no limit to the number of group members or admins.


2. Create a group for the department, i.e. Biology Department.

3. Add each lab member to the department group. You can also copy and paste comma separated email addresses for lab members. 

This can be done by any admin in the group. If you'd rather not join every lab group in the department, add someone from each lab individually and promote them to an admin. Then they can add their lab members!


4. Add or import inventory items shared by all lab members to the department group.

The contents of each group are not shared between groups. You must be a member of a group in order to see the contents. What this means is that a member of one lab group won't be able to see the contents of other lab group simply due to the shared connection in the department group.

Use the department group to track materials that are shared among all labs. Maybe this is a Stockroom inventory or Core Facilities. 


Next Up: Learn how manage individual group settings


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